Site and Event Questions:
Can we use a caterer of our choice?
Yes. We do not have an exclusive arrangement with anyone at this time and we do not charge a catering fee. To prevent against unfortunate surprises, we require any caterer who has not worked here before come for a site visit at least one month prior to your event. Other vendors you have hired are welcome to contact us directly to learn more about our facilities.
With use of the grounds can we also host a rehearsal dinner and/or farewell brunch?
You can host a rehearsal dinner with up to 30 guests in the White Barn. Rehearsal gatherings need to conclude by 8pm. There is an additional fee of $1,000 plus tax and rentals. For a farewell brunch, we can suggest a venue, but cannot host it here.
For rehearsal dinners, wedding hosts must procure a 24-hour event insurance policy that includes coverage for alcohol-related incidents. Although there are a number of such vendors, many of our couples have purchased the insurance quickly and affordably through WedSafe.
Do you have a list of preferred vendors?
Yes. For booked events, we are happy to share all contact information that we have and make recommendations for all types of vendors.
Are there indoor spaces available for ceremonies by choice, or in the event of inclement weather?
There are several options depending on the number of people you have. Ceremonies can be held inside the White Barn, on the reception level of the Red Barn, or on the high-drive of the Red Barn..
Is there air conditioning or heat in the barn?
There are no climate controls in the barn with the exception of some discrete and effective circulating fans and attractive ceiling fans. The natural climate in the barn is usually very comfortable. If desired, the barn can be heated at an estimated cost of $2,000 but will require sufficient lead time due to the limited quantity of available rental heaters.
Is there a sound system included in the site fee?
Both barns have very good indoor sound systems. For outdoor ceremonies, we can arrange a rental of a sound system or it can be provided by you or your musician/DJ.
Do you provide floor plans?
Yes. We have some floor plans that have worked well for events in the past and we will work closely with you and/or your planner to come up with a layout that works best for you.
What are the restroom facilities?
Two flushable, portable restrooms with wash stations are included in the site fee and located behind an attractive screening wall in the meadow behind the barn. Additional portables are available at $300 each or $500 for larger, wheelchair accessible units. Restroom trailers with two to three stations are available with sufficient notice at costs ranging from $1,500 to $2,000.
Is a day-of coordinator required?
No. However, if you don't want to burden a family member or guest with this job, we highly recommended hiring someone to be responsible for making sure everything goes smoothly. We confidently recommend Ana DiNatale, an experienced, excellent, and reasonably-priced coordinator, with intimate knowledge of our facility and local resources.
Does your site fee include on-site parking?
Yes. Signage on the road will direct your guests to our event parking area in a pasture behind the barns. Additional signage will direct them to your ceremony site. No overnight parking is allowed except for guests staying at the Inn.
Where does a shuttle drop off and pick up people?
In front of the Red Barn. While we do have parking available, we recommend your guests carpool with a designated driver, or you provide a shuttle. There are several reliable shuttle services in the area.
How late can we party?
To honor our permitting regulations and out of respect to our accommodating neighbors, last call is at 10:00pm, and amplified music stops at 10:30pm. Guests who are not staying at the inn must be on their way or boarding a shuttle by 11:00pm.
Do you provide child care?
We do not have the ability or facilities for child care. All children need to be supervised by an adult.
What is your alcohol policy?
You are welcome to serve outside alcohol with approved and properly licensed and insured independent bartenders or caterers. We commonly arrange bar service on your behalf with an excellent bar tending crew that has provided wonderful service here on a regular basis.
Do you require event insurance?
Wedding hosts must procure a 24-hour event insurance policy that includes coverage for alcohol-related incidents. Although there are a number of such vendors, many of our couples have purchased the insurance quickly and affordably through WedSafe.
Can we arrive early to decorate?
The grounds are yours from 12:00 Friday to 12:00 Sunday. However if you reserve the whole Inn for Thursday night as well, you may start decorating earlier on Friday. If you are not occupying the whole Inn Thursday night, we can, under some circumstances, allow extra time to decorate or remove decorations for $100/hour as needed.
Can we decorate with candles?
We do not allow the use of any flames in the barns. However, we have several dozen wax-coated flameless pillar candles that you can use.
Can we have our food served using paper dishes and/or disposable utensils?
We are certified as a Green Hotel in the Green Mountain State. We require non-disposable dishes and flatware, and can recommend and/or coordinate rentals.
Can our dog participate?
Your leashed dog is welcome to participate in your ceremony, but must be taken to a local pet care facility after. They cannot be left in vehicles or tied up on the property. Your guests cannot not bring their dogs.
How many people can stay at the Inn?
We have seven rooms with space for up to 14 guests. Quoted rates are based on double occupancy. Our Meadow Suite can accommodate up to four guests with a seasonal charge of $30 to $50 per additional guest, including children of any age. Our maximum occupancy is 16 guests.
What time is check in for guests staying at the Inn?
3:00pm to 7:00pm. If someone plans to arrive late, just let us know and we can make arrangements.
Does the room fee include breakfast?
A warm and hearty breakfast that highlights on-site and locally-sourced ingredients is served between 7:30am and 9:00am. We are happy to accommodate dietary restrictions. Please let us know ahead of time if anyone as one.
How is payment for the Inn handled?
A 50% deposit is made ahead of time. You can pay the balance yourselves with your final payment, or your guests can pay for their individual rooms and the amount we collect from them will be deducted from the deposit you made. Just let us how you want us to handle it.
Are there other places for people to stay in the area?
The Woodstock area is a very popular place for people to visit with an array of ample lodging options ranging from camping in nearby Plymouth to neighboring B&B’s to larger area hotels and motels.
Do you welcome families with young children?
We were children once and raised a number of them to adulthood. We like and welcome young families.
Do you allow pets?
We are unable to accommodate guests pets at the inn and during receptions, although your leashed dog can participate in your ceremony. There are a number of Inns in the area that have pet friendly rooms as well as local off-site pet care.
Please let us know if you have additional questions. Many thanks, Barry and Tory